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            The Right to Information under the provisions of the RTI Act 2005 is available to the citizens of India only. RTI Act is an important legislation designed to promote transparency and accountability in the functioning of public authorities. The RTI Act also provides for appeals by aggrieved persons to the Central Information Commission (CIC) of the Government of India. I  The full text of the RTI Act is available on the website:  https://rti.gov.in/rti-act.pdf

            Applicationsseeking information under RTI should be submitted along with documentary proof of Indian Citizenship of the applicant (like copy of personal particulars pages of passport).  As per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the “concerned public authority”.  Indian citizens residing in  Equatorial Guinea may seek information in writing on payment of requisite fee during office hours on working days as per procedure laid down in the RTI Act, 2005. Applicants are, therefore, advised to send their requests to Embassy of India, Malabo only if the subject matter  pertains to this Embassy. The mailing address is:- Embassy of India, Sampaka, Malabo-II, Near Rotonda Viteoca, Malabo, Equatorial Guinea.  Applications seeking information under the Act should be accompanied by required fee equivalent to INR 10/- (Indian Rupee ten only).  The scheme of Electronic Indian Postal Order (eIPO) has been launched by the Department of Posts, Ministry of Communications and Information Technology, in association with Department of Personnel and Training (DoPT). This would enable the Indian citizens abroad to pay the RTI fee online. An Indian Postal Order can be purchased electronically by paying a fee on-line through e-Post Office Portal or through India Post website. The web-links for payment are:www.indiapost.gov.inand www.epostoffice.gov.in

Procedure of Application

            The RTI applicant is required to register on the website to create his/ her profile. Then he has to select the Ministry/ Department/Office from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry/ Department/Office only.  A print-out of the eIPO is required to be attached to the hard copy of the  RTI application. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created once at the time of registration. The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode.  All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.  This is available only for Indian Citizens living anywhere other than in India to help them to seek information under the RTI Act, 2005.

Details of Public Information Officer:
Name                               : Sarata Kumar Nayak
Designation                    : Second Secretary/HOC
E-mail                              : hoc[dot]malabo[at]mea[dot]gov[dot]in
Telephone                       : +240 222 410 564/ Mob. +240 555 456 181


Details of Appellate Authority:
Name                               : Piyush Singh
Designation                    : SS/Charge de’ Affaires
E-mail                              : hom[dot]malabo[at]mea[dot]gov[dot]in
Telephone                       : +240 222 410 577







Particulars of the organisation, its functions and duties;

The Embassy headed by Ambassador functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.


Powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Embassy of India have been prescribed in the Delegated Financial powers of the Government of India's Representatives Abroad. Other powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of the Ambassador.


Procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken, as per extant rules and guidelines issued by the Ministries/Departments of  Government of India. under the instruction and supervision of the Ambassador


Norms set by it for the discharge of its functions

Norms are set under the instruction and supervision of the Ambassador taking into account the instructions from Ministry of External Affairs


Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexures, Delegated Financial Powers of Government of India's Representatives Abroad Rules, Passport Act, Visa Manual, Manuals on Office Procedures, Other Central Government Rules and manuals published by Central Government


Statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India's  relations with the host country
Unclassified documents/files including joint statements, declarations, agreements and MoUs. Passport and other consular services application forms


Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The Embassy of India functions within the norms of India's foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.


Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

The Embassy does not have any Boards, Councils or Committees.


Directory of its officers and employees;

1. Post of Ambassador is currently vacant
2.Shri Piyush Singh, SS/Charge de’ Affaires
3.Shri Sarata Kumar Nayak, SS(Cons)/HOC
4.Shri Rakesh Kumar Singh, SSA
5.Shri Himanshu Bhadoria, Steno


Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

Details in Annexure-I


Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year (2022-2023) are given at Annexure-II


Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India does not have any subsidy programme.


Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by the Embassy.


Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy's website has the required information. The Embassy also makes available to interested individuals/firms various pamphlets, CD's and DVD's containing information on India, its people and culture as and when requested.


Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

Information for the general public  and diaspora is disseminated through Mission’s website, twitter, facebook, e-mail and through consular meetings.  This is a newly opened Mission and library or reading room is being set up. The Embassy working hours is from 8:30 am to 5:00 pm  (Monday to Friday except approved holidays) and the list of holidays to be observed in the Calendar Year 2022 is available in the website www.eoimalabo.gov.in


Names, designations and other particulars of the Public Information Officers;

Public Information Officer:-
Shri Sarata Kumar Nayak, SS/HOC
Telephone: 222410564
Email :attache[dot]malabo[at]mea[dot]gov[dot]in


Such other information as may be prescribed and thereafter update these publications every year;

The Embassy's website has information which is updated on a regular basis.


Embassy of India

Monthly remuneration of India Based Officials


S.I. No.

Sanctioned post

Number of posts

Entry level of Pay




1 (Vacant)




Second Secretary






1 (Vacant)









Personal Assistant





Budget for the Financial Year 2022-2023
(Rupee in thousands)

S.I. No.

Head of Account

Amount in INR








Medical Treatment



Travel Expenses (Local)



Travel Expenses (Others)






Office Expenses (OE)



Information Technology



Rents, Rates & Taxes



Minor Works




The Budget utilization for Financial Year 2021-2022 is as under

(Rupee in thousands)

Budget allocation during F.Y. 2021-22


Expenditure During F.Y. 2021-22